Zapier Asana Google Sheets Zaps vs Asana to Sheets

Zapier Asana Google Sheets Zaps against Asana to Sheets: New Task triggers, tasks billed per action, 100 free tasks, and when a Zap beats a synced sheet.

October 21, 2026 9 min read

Key takeaways

Zapier's New Task trigger only fires on tasks added after the Zap goes live, so tasks already in the project never arrive.
A Zap that creates a row never updates it: keeping rows current takes a lookup step and an update step, and no Asana trigger fires on deleted tasks.
Zapier bills each successful action step as a task: 100 a month free, 750 on Professional at $19.99 billed annually, 2,000 on Team at $69.
Zapier checks Asana every 15 minutes on Free, 2 on Professional and 1 on Team.
Asana to Sheets costs a flat $9 to $39 a month, writes every existing task on the first sync and updates rows on each sync.

The tab was meant to mirror the client project. 3 weeks after the Zap went live it has 212 rows for 140 tasks. The work finished on Tuesday still reads open. The 60 tasks that existed before the Zap never showed up.

Zapier did what a Zap does. The Zapier Asana Google Sheets template people start with adds a row when a task appears, and then it never touches that row again. The other option is Asana to Sheets, an Asana to Google Sheets™ add-on that writes the whole project into a tab and keeps it matching.

The short verdict. Pick Zapier when the new row is one step in a chain that also posts to Slack, updates a CRM or sends an email. Pick it for a log of new tasks that never change. Pick Asana to Sheets when the tab has to show the project as it is today, edits and finished tasks included. Zapier starts at $19.99 a month on annual billing for 750 tasks. Asana to Sheets runs from $9 to $39 a month, flat.

Zapier Asana Google Sheets vs Asana to Sheets at a glance

	Asana to Sheets	Zapier
Price	$9, $19 or $39 a month, flat	Free, then from $19.99 a month billed annually
Billed on	The account	Successful action steps, called tasks
Free tier	7-day trial, no credit card	100 tasks a month, 15-minute polling
What one run does	Writes the whole project, or a filtered slice	Handles one Asana event through your steps
Tasks that existed at setup	Written on the first sync	Not picked up by the New Task trigger
A task edited in Asana	Its row updates on the next sync	Only with a lookup step and an update step
Subtasks	Synced with the parent task's name	A separate New Subtask trigger to wire up
Other apps	None. Asana and Google Sheets only	Zapier's whole app catalogue, in one Zap
Fastest update	Seconds, with live sync on Business	2 minutes on Professional, 1 on Team

Checked on 21 October 2026. Zapier changes plans often, so check its pricing page before you buy.

Screenshot of a Google Sheet of synced Asana tasks with the Asana to Sheets sidebar open beside it, listing a Website Relaunch project sync scheduled for 07:54 AM

A Zap fires per task, a sync reads the project

Zapier waits for an event and then acts on it. The event is a trigger. The work is an action.

For Asana, Zapier lists 15 triggers. New Task fires when someone adds a task to a project. Updated Task fires when one changes. Completed Task, Task Moved to Section, New Subtask and New Comment on a Task are there too. None fires when someone deletes a task.

Pair New Task with Create Spreadsheet Row and you have the Zap most people build. A task appears, a row lands at the bottom of the tab. That row never hears about the task again.

The trouble shows up in 3 places. Edits first. Move a due date in Asana and the row keeps the old one. Switch the trigger to Updated Task and you get a second row for the same task, because Create Spreadsheet Row adds and never searches. Deletions next. Delete a task and its row stays forever. Then the backlog. The trigger fires when someone adds a task, so the 60 tasks already in the project at setup never arrive.

Asana to Sheets works from the other end. A sync reads the project, or a filtered slice of it by section, assignee, tag, completed or due window, and writes the tab to match. The first sync brings every existing task. It writes a task that sits in 2 projects once. Subtasks come in with their parent's name beside them, and custom fields land as columns.

Building an update-or-add Zap yourself

People close most of that gap by hand, and it works.

Add a Lookup Spreadsheet Row step after the trigger, keyed on the Asana task ID in a column of its own. If it finds the row, run Update Spreadsheet Row. If it doesn't, run Create Spreadsheet Row. Zapier also offers Find or Create Row, which folds the search and the add into one step.

3 costs come with the build. A trigger and 2 or 3 actions is a multi-step Zap. Make's comparison page says Zapier's free plan allows single-step Zaps only, so this starts on Professional. The field mappings stay a manual job, one per Asana field. Add a custom field in Asana next month and you go back into the Zap. Deletions still have no answer.

Subtasks need their own path. New Subtask is a separate trigger, so a project with subtasks means a second Zap or a second branch. Asana nests subtasks up to 5 levels deep. More on that in Asana subtasks in Google Sheets.

Zapier pricing counts tasks, and a task is an action

Zapier calls a successful action step a task. Triggers don't count. Polling doesn't count. Failed steps and built-in tools such as Formatter and Paths don't count either.

Zapier plan	Annual billing, per month	Monthly billing	Tasks a month	Polling
Free	$0	$0	100	15 minutes
Professional	$19.99	$29.99	750	2 minutes
Team	$69	$103.50	2,000	1 minute

An estimate, to show the shape of it. Take a project of 300 tasks. In a month 60 new tasks arrive and 200 get updated at least once. That's 260 trigger events if each task changes once, and most change more. The plain append Zap spends 260 tasks. The lookup-then-write build spends 2 actions per event, so about 520. The Professional plan's 750 holds that. A busier month doesn't. On Zapier the bill moves with how often people touch tasks.

Asana to Sheets prices the account. Starter is $9 a month ($90 a year) for up to 3 manual syncs. Pro is $19 a month ($190 a year) and adds unlimited syncs, a sync every 3 hours, time entries and users. Business is $39 a month ($390 a year) and adds two-way sync, live sync and reports. A quiet month and a busy one cost the same. The plans are on the pricing page.

Speed: 2-minute polling against a 3-hour schedule

Zapier checks Asana every 15 minutes on Free, every 2 on Professional and every minute on Team. It runs on Zapier's servers, so Google's limits don't touch it.

A Sheets add-on lives under Google's cap of roughly one scheduled run an hour. Asana to Sheets Pro syncs every 3 hours. Business adds live sync, which listens for Asana's own change notices, and changes reach the sheet in seconds. That one path sends Asana's notices through our server. Manual and scheduled syncs stay inside your Google account. The full scheduling picture is in updating Google Sheets from Asana automatically.

Asana also slows any tool that asks too often, at about 150 requests a minute on a free workspace and 1,500 on a paid one. A burst of Zap runs or a big first sync can hit that. Good tools pause and retry. Our post on Asana API limits shows how to tell which cap a Zap hit.

Pick Zapier for chains across apps

Pick Zapier when the row is one stop in a longer route. A task moves to the "Approved" section, a row lands in the billing sheet, the account manager gets a Slack message and the client gets an email. That's one Zap. Asana to Sheets can't do it on any plan, because it only knows Asana and Google Sheets.

Pick Zapier for a log. New tasks from a request form, one row each, and the rows never need to change. Append-only is the right behaviour there.

Pick Zapier to go the other way, from sheet to Asana. A new row in a Google Sheet can create an Asana task with the New Spreadsheet Row trigger and the Create Task action. That covers an intake sheet.

And pick it when a 2-minute delay matters more than a whole-project view.

Pick Asana to Sheets for a table that stays current

Pick Asana to Sheets when the tab is a copy of the project that people read. Statuses change, dates slide, tasks finish, and the sheet has to show it without duplicate rows.

Pick it when you want the existing tasks today, subtasks included, with no backfill job.

Pick it when the bill has to stay flat in a busy month.

Pick it when edits in the sheet should go back. On Business, changes to name, notes, assignee, dates, section, completed and custom fields go back to Asana. Formula fields stay read-only, and Asana allows one assignee per task.

One rule with the synced tab. Don't delete or rearrange its columns. Resize and hide are safe. Reports go on a second tab with QUERY or FILTER.

Frequently asked questions

Can Zapier keep an Asana project in sync with Google Sheets?

Not on its own. A Zap acts on one Asana event at a time, so the default build adds rows and never revisits them. A lookup step and an update step handle edits. Zapier's Asana triggers include none for deleted tasks, so deleted tasks stay in the sheet.

Does the Zapier New Task trigger pick up existing Asana tasks?

It fires when someone adds a task to a project. Someone added the tasks already in the project before you turned the Zap on, so they don't come through. Zapier's Find All Tasks From Project search is the starting point for a one-off backfill.

How many Zapier tasks does an Asana to Google Sheets Zap use?

One per successful action step. A plain append Zap spends 1 task per Asana event. A lookup-then-write Zap spends 2. Triggers, failed steps, Formatter and Paths cost nothing. Zapier's free plan gives 100 tasks a month.

Can I use Zapier and Asana to Sheets together?

Yes. Plenty of teams should. Let the sync own the tab that mirrors the project, and let a Zap handle the Slack alert or the CRM update that fires on one event. Point them at different tabs.

Is Zapier faster than a Google Sheets add-on?

Zapier polls Asana every 2 minutes on Professional and every minute on Team. A Sheets add-on schedule can't run more than about once an hour, and ours runs every 3 hours. Live sync on our Business plan is the exception, at seconds.

Count your edits first

Open the Asana project and count how many tasks changed last week. If almost nothing changes after creation, a Zap is cheap and fine. If most of the project moves every week, compare the 3 flat plans on the pricing page and start the 7-day trial.

Asana is a trademark of Asana, Inc. Google Sheets and Google Workspace are trademarks of Google LLC. Asana to Sheets has no affiliation with either, and neither endorses it.